In my earlier articles on PDF/A, I skipped over one of the easier ways to conform an existing PDF document to PDF/A.
Computers Five ways to save a Web page. Internet Explorer, Firefox, and Google Chrome make it easy to save a Web page as an HTML file for viewing offline, but that is far from your only option.
Using Save As is perhaps the easiest way to apply the transformations necessary to existing PDFs such as embedding fonts, setting color spaces and the other twenty or so checks that Acrobat can undertake to conform to the PDF/A specification.
In this article, you’ll learn how to:
- Use Save As in Acrobat X Pro to conform a non-PDF/A file to PDF/A-1b
- Use Save As in Acrobat 9 Pro to conform a non-PDF/A file to PDF/A-1b
As you might guess, the processes are very similar, but it’s a little easier in Acrobat X. My experience has been that Acrobat X is a bit faster and more reliable for conforming operations.
What’s the difference between creating a PDF/A file and conforming to PDF/A? | |
Creating a PDF/A File = Converting directly from an electronic source like Word or Excel to PDF/A | Conforming to PDF/A = Converting an existing PDF document so it meets all the requirements of PDF/A |
What 'Flavor' of PDF/A should I use for Court Filings? In my exchanges with US Federal Court officials, they indicated that either PDF/A-1A or PDF/A-1B would be acceptable for eFiling. However, itcan be very challenging to conform files to the much stricter PDF/A-1A specification, so you should conform to PDF/A-1B if you have existing PDFs to submit. That said, if you are creating PDF from Word or Excel, it is simple matter to create PDF/A-1A files. These 'tagged' files are accessible to the visually impaired, so it is a good practice to create PDF/A-1A files if possible. It’s a cinch to do using the PDF Makers installed by Acrobat into Office applications. |
Using Save As to Conform a PDF to PDF/A-1b in Acrobat X
Follow these steps in Acrobat X . . .
- Open a PDF file that you wish to conform to PDF/A
- Choose File> Save As> More Options> PDF/A
Note: You can also choose File>Save As>PDF, then choose PDF/A from the Save As Type menu - The Save As Window appears.
– Click the Settings button - The Preflight window appears.
(A) Choose PDF/A-1b for Federal Court Filings
(B) Check to create according to a PDF/A-1b profile
(C) Check 'Apply Corrections'
(D) Click the OK button - Click OK again to save and conform the file
Using Save As to Conform a PDF to PDF/A-1b in Acrobat 9 Pro
Follow these steps in Acrobat X . . .
- Open a PDF file that you wish to conform to PDF/A
- Choose File> Save As> More Options> PDF/A
- The Save As Window appears.
– Click the Settings button - The Preflight window appears.
(A) Choose PDF/A-1b for Federal Court Filings
(B) Check to create according to a PDF/A-1b profile
(C) Check 'Apply Corrections'
(D) Click the OK button - Click OK again to save and conform the file
Using Save As to Conform a PDF to PDF/A in Acrobat 9 Pro
Follow these steps in Acrobat X . . .
- Open a PDF file that you wish to conform to PDF/A
- Choose File> Save As
- The Save As Window appears.
– Choose PDF/A from the Save As type list at the bottom of the window. - Click the Settings button in the Save As window
- The Preflight window appears.
(A) Choose PDF/A-1b for Federal Court Filings
(B) Check to create according to a PDF/A-1b profile
(C) Check 'Apply Corrections'
Click the OK button - Click OK again to save and conform the file
What if the file cannot be conformed to PDF/A?
Save As may not be able to conform a file to PDF/A in which case you will see a message similar to this:
There are several issues which could prevent conforming a file to PDF/A-1B:
- The document requires fonts that you do not have on your system
- The document uses fonts which have a 'Do Not Embed' flag
- The document has transparent objects
- The document is damaged
- The document is a XFA Form created with Adobe LiveCycle Designer
I wil be covering fix-ups and workarounds for difficult to conform files in future blog posts..
Easily export or convert one or more PDFs to different file formats, including Microsoft Word, Excel, and PowerPoint. The available formats include both text and image formats. (For a full list of conversion options, see File format options.)
Note:
This document provides instructions for Acrobat DC and Acrobat 2017. If you're using Acrobat XI, see Acrobat XI Help.
Convert PDFs to Word, RTF, spreadsheets,PowerPoint, or other formats
Note:
You cannot export PDF Portfolios, or PDFs within them, to other file formats.
- Open the PDF in Acrobat, and then choose Tools > Export PDF.The various formats to which you can export the PDF file are displayed.Choose the format to which you want to export your PDF.Note:You can also choose File > Export To > [File Type] to export the PDF file to a desired format.
- Select the file format to which you want to export the PDF file and a version (or format), if available. For example, if you choose to export the PDF file to Word format, you will get an option to export the PDF into Word Document (.docx) or Word 97-2003 Document (.doc) version.Note:You can configure the conversion settings by clicking the gear icon adjacent to the selected file format. Conversion settings can also be edited by selecting the Convert From PDF category in the Preferences dialog box.
- Export your PDF document to a local folder or Adobe Document Cloud.
- In the Export dialog box, select a location where you want to save the file.
- Click Save to export the PDF to the selected file format.Bydefault, the source filename is used with the new extension, andthe exported file is saved in the same folder as the source file.Note:When you save a PDF in an image format, each page is saved as a separate file, and each filename is appended with the page number.
You can configure conversion options before you save the file. By default, the conversion options specified under Preferences are used.
- Choose Edit > Preferences > Convert From PDF.
- Choose a format from the Converting From PDF list, and then click Edit Settings.
- Choose the conversion settings, and then click OK.
In addition to saving every page (all text, images, and vector objects on a page) to an image format using the File > Export To > Image > [Image Type] command, you can export each image in a PDF to a separate image file.
Note:
You can export raster images, but notvector objects.
- Open the PDF in Acrobat, and then choose Tools > Export PDF.The various formats to which you can export the PDF file are displayed.
- Click Image and then choose the image file format that you want to save the images in.Choose the format that you want to save the exported images in.
- To configure the conversion settings for the selected file format, click the gear icon .
- In the Export All Images As [selected file format] Settings dialog box, specify the File Settings, Color Management, Conversion, and Extraction settings for the file type.
- In the Extraction settings, for Exclude Images Smaller Than, select the smallest size of image to be extracted. Select No Limit to extract all images.
- Click OK to return to the return to the Export Your PDF To Any Format screen.
- Select the Export All Images option to extract and save only the images from the PDF file.Note:If you do not select the Export All Images option, all pages within the PDF are saved in the selected image file format.
- In the Export dialog box, select a location where you want to save the file.
- Click Save to save only the images from the PDF to the selected file format.
If you need just a part of the PDF file in another format, you don’t need to convert the entire file and then extract the relevant content. You can select text in a PDF file and save it in one of the supported formats: DOCX, DOC, XLSX, RTF, XML, HTML, or CSV.
- Right-click the selected text and choose Export Selection As.Right-click the selected text, and choose Export Selection As from the pop-up menu.
- Select a format from the Save As Type list and click Save.
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